Anytime funds need to be transferred between accounts, users can use a journal entry.
Transactions can be created from any view in the Ledger area of the software.
To add a new journal entry,
1. Click the "Transaction" button at the top right to open a drop-down menu and select "Journal Entry".
2. In the entry window, use the date selector to add a date for the transaction.
3. Enter the account, a debit or credit amount, and a description (if applicable) for your first line item.
4. For the second line item, enter in the account, a debit or credit amount, and description (if applicable) for your second line item.
- To add additional line items, click "Add line" and repeat step 4 as needed.
- To remove a line item, click the trash can icon to the right of the line item.
5. If applicable, add a memo for the transaction. Adding memos for transfers and journal entries are recommended to add transparency for auditing.
6. If applicable, click the Receipts section to attach an image file related to the transaction.
7. Click "Save" to save your new transaction. The journal entry will only save once the debit and credit totals match in the upper right corner of the entry window.
Note: Debits and credits behave differently by account type. Please use table below to create Journal entries when needed.
| Account Type | Increases | Decreases |
| Asset | Debit | Credit |
| Liability | Credit | Debit |
| Equity (and Equity-backed Funds) | Credit | Debit |
| Income | Credit | Debit |
| Expense | Debit | Credit |