Once you have set up your Paycor Integration, transactions from Paycor will automatically appear as Pending transactions on your Overview page. These transactions must be reviewed and processed before they are finalized. This article walks you through how to process Paycor transactions step by step.
Step 1: Access Pending Transactions
- From the Overview screen, check your Todo items.
- Click the notification indicating there are Pending Transactions to process.
This will open a window displaying all pending Paycor payroll transactions.
Step 2: Select a Transaction to Process
- In the pending transactions window, review the list of transactions.
- Click the circular arrow button next to the transaction you want to process.
- Note: Paycor transactions will say "Paycor Payroll".
Step 3: Review and Complete Transaction Sections
The Paycor Payroll transaction window contains several sections. Some fields are automatically populated from Paycor, while others require selection the first time out, or review. Selected Payees and Accounts will be remembered in subsequent transactions.
Asset Account and Payee
- Select the Asset Account the payment was made from using the “What did you use to make this payment?” field.
- The transaction date defaults to the date Paycor processed the payroll.
- If this is your first time processing a payment for this particular employee, use the drop-down to select or match the appropriate Payee.
Earnings
- Confirm that the correct Expense Account is selected for the employee’s gross pay.
Deductions
- Select Liability Accounts for pre-tax deductions, which are typically voluntary and chosen by the employee (for example, benefits).
- Paycor includes employer portions for some deductions.
- If a line item represents an employer-paid portion, check the “Employer Portion” box to remove it from this transaction so the money is not deducted from the employee’s pay.
Withholdings
- Choose Liability Accounts for post-tax withholdings, such as required taxes.
- If a withholding includes an employer-paid amount, check the “Employer Portion” box so it is not withheld from the employee’s earnings.
Step 4: Add Memo or Attachments (Optional)
At the bottom of the transaction screen, you can:
- Add a memo for reference.
- Attach relevant supporting documents.
Once all fields have been reviewed, click Save to complete the transaction.