Some members of your congregation may spend a certain amount of time at a different location that you may want to keep track of. Whether it's snowbirds, college kids, or deployed military, you can add an "Away" address (for an individual) or a "Mailing" address (for the whole household) separate from their main address, and date range in addition to their regular mailing address. Away addresses can also be toggled on or off manually or you can set a date range to expire automatically. Note: It is not advisable to set both a Household Mailing address and an Individual Away address during the same time period.
Below are instructions for setting an individual away address, followed by a household mailing address.
To add an "away" address for an individual
1. From the People>Individuals view, click on the name of the person in question to open their profile.
2. Hover your mouse over the Mailing Address section and click on the pencil.
3. Select "Set as away".
4. Once the person is set as "away", click the pencil again and select "Edit Away Address".
5. Here you can add their alternate address.
In the first box, you can change it so that instead of Away, the person's profile says something else, like "Deployed" or "At school".
-
If you'd like to add a date range for when this person will be away, click "Set timeframe" and use the boxes provided to set a start and end date that the person will be using this address.
-
You can leave the year fields empty for the date range to make the address recurring.
If you do not know how long the person will be away, you can skip this step and simply set them to "not away" when they return.
-
Enter the address they will be using while they are away.
Check the Unlisted box if you don't want this address to be printed on directories.
6. When everything looks good, click Update to save.
7. Now instead of the address they share with their household, you will see a message that this person is away, along with their away address.
To add a "mailing" address for a Household
This works very similarly to setting an away address on an individual profile.
1. From the People>Households view, click on the name of the household in question to open their profile.
2. Hover your mouse over the Permanent Address section and click on the pencil.
3. Select "Set mailing address".
4. Then just like with the Individual Away address, you'll go back to the edit pencil and select Edit mailing address.
5. There will not be any alternative to "Mailing Address" the way there is with "Away" in the individual view, but you will still
- Set a time frame if desired.
- Enter the address information.
- Check the Unlisted box if desired.
6. When everything looks good, click Update to save.
7. Now in addition to the household's Permanent Address, you will see the mailing address listed.